Your email name and address are the first things people see when they get your email, so it better be perfect, right? Show
But how do you edit your email name and address to fit your email sending needs? In this article, I’ll give you a simple walk-through guide on how to change your email name and address. Here’s what this article contains:(Use the links below to jump to a specific section)
Here’s a break down of the terms I’ll be using throughout this article:
Email Names vs. Usernames: What’s the Difference?Most people think email names and email usernames are the same things. An email name (also known as a sender name) is the name that’s displayed when you send an email. Your email username, however, is your email address. For example, in the image below, the email name is “John” and the username is “[email protected]”. How do you find this information? So how do you change it? How to Change Your Email NameNote – I’ll be talking about Gmail here, but the process is the same for different email services like Microsoft Outlook.com, Hotmail, and Yahoo Mail. However, if you’re using Microsoft Exchange accounts, you can contact your administrator for help. By default, your email name in Gmail and your Google account name are the same. If you want to change your email name, you can choose to:
Click on the links to jump to a specific method:
How to Change Your Email Name OnlyHere’s a step-by-step guide on how to edit your sender name. Note – You can’t change the email name from the Gmail mobile app. You’ll have to do it through your browser. Step 1 Step 2 Step 3 If you’re using a G Suite account, click the Accounts tab. Step 4 Step 5 How to Change Your Google Account NameYou can also change your Google account name. Changing your Google account name will also change your Gmail email name automatically. Here’s a step-by-step guide on how to do this: Note – You can also update your Google Account name from the Android and iPhone Gmail app. Step 1 Step 2 Step 3 Quick Note – You can also change your password by clicking the PASSWORD option. Step 4 Note – If you’re using a G Suite account, you need to contact the admin to change your name. Step 5 How to Change Your Email Address (Username) in GmailChanging your email address can be tricky. Why? Usually? But if you have a G Suite account, you may find it easier to change your username. All you have to do is ask the G Suite administrator for help. However, if you’re still unable to change your username, you’ll have to create a new Gmail account and import the data from your existing account. Inconvenient, right? I’ll show you Gmail’s method to change your username, and if that doesn’t work, I’ll show you how to import your user data quickly into a new account: How to Change Your Existing Email AddressHere’s a step-by-step guide on how to change your existing email address in Gmail. Note – this isn’t guaranteed to work for every user. Step 1 Step 2 Step 3 Quick Note – You can add your phone number to boost your account security by clicking the PHONE option. Step 4 However, if you’re able to open this, follow the next step. Step 5 (If you can click on Google Account email) Note – You will receive a verification email at the new address. To complete the address change, you need to click on the verification link in that email. Additional Tip: Add Secondary Email Addresses In addition to your primary email ID, you can add other IDs to your Google Account and use them to sign in. To do this, click on the Advanced option in the EMAIL section of Personal Info. You can add secondary email ids like Contact email, Alternative emails, and About Me emails for your Google Account. Note – Google will send a verification code to the secondary email address to confirm the update. How to Import Data from an Existing Account to a New Gmail AccountIf Gmail doesn’t allow you to change your email address, you’ll have to create a new email account (with the address you want) and import your existing data there. Here’s a step-by-step guide on how to do that. I’m transferring data from an old ID – [email protected] to a new account – [email protected]. Step 1 Step 2 From the drop-down menu that pops up, click Settings. Step 3 If you’re using a G Suite account, click the Accounts tab. Step 4 Note – If you’re using a G Suite account and you don’t see the import mail option, you’ll need to contact your administrator. Step 5 In the text box displayed, enter your old address and click the Continue button. You will now be asked to sign in to your old mail account. You’ll now be signed in to both your old and new addresses. Step 6 Once you grant access, you’ll see a status message if the authentication was successful. Step 7 Select the import options for your old mail account. Select the desired options from the menu and click on Start import. Step 8 Step 9 Voila! Note – To stop importing, click stop in the “Import mail and contacts” section. ConclusionWhile it can be tricky to change the email name and Gmail address of your current account, it isn’t impossible. Can I alter my Gmail email address?You can change the name that's linked to your email address. Important: The name linked to your email address is not your username. You can't change your username or email address.
Can you change the email address of an existing email?Most email services do not allow you to change your existing email address. In order to change your email address, you'll need to create a new account. You can use the same email service you've been using, or you can take this opportunity to switch to a service that better meets your needs. Decide on an email service.
How do I rename my email address?How to Change A Gmail Address Option 1. Sign in to your Gmail account.. Go to Change your Gmail username.. In the top right, click Settings gear icon.. In the "Send mail as" section, click edit info.. Add the name you want to show when you send messages.. At the bottom click Save Changes.. |