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Want to know how to create a rule to move email to a folder in Outlook? I get a lot of email. Some is important but I also get a significant amount of email which consists of newsletters, and notifications of various things happening. They can fill my inbox and make it hard to focus on the important email messages. A great way of sorting through this content is using the built-in rules available within Microsoft Outlook to automatically sort your incoming email into specified folders. This particular function works really well if you receive regular emails from mailing lists, retail shops, and even your favourite website (like me!) and it allows you to store email from a particular sender in one location where you can read at your own leisure. This is also a great way of keeping a well-organised inbox. So let’s take a look at how you can create a rule to move email to a folder in Outlook. Create an Outlook RuleIn this example I want to setup Outlook so that it automatically moves any emails from Apple iTunes to a specific folder in my Outlook profile. To create an Outlook rule, follow these steps:
Step 1: Select a templateOutlook includes some pre-defined template rules that are already set up and allow you to customise the necessary options. This makes rule creation really quick and straight forward. Whenever I demonstrate this feature to training participants I always say “The best way to understand rules is to read them like a story”.
Step 2: Select conditionWe now need to tell Outlook what the condition, or criteria is for the incoming emails we want to automatically move. Are the emails from a specific person or group, will they have specific words or phrases in the subject line. There are lots of options to choose from.
Step 3: Select action(s)Now that we have specified who the emails will be from, we need to tell Outlook what we want it to do with them.
Step 4: Select exception(s)Now we can specific if there are any exceptions to our conditions. Maybe you don’t want the email to be automatically moved if you are listed in the CC field. Maybe you don’t want it moved if it has been flagged as Important?
You are done! I hope this has helped you learn how you can create a rule to move email to a folder in Outlook. Be sure to check out my other Outlook post on how to automatically forward email messages to colleagues using rules or other Microsoft Outlook articles. How do you make emails go into folders automatically?Use a particular message to create a filter. Open Gmail.. Check the checkbox next to the email you want.. Click More .. Click Filter messages like these.. Enter your filter criteria.. Click Create filter.. How do I automatically move emails to specific folders after reading them in Outlook?Here they are:. Open Outlook and enter the email from the sender whose emails you want to move.. Click on the Home button.. Choose Rules and then Always Move Messages From [Sender]. Select the destination folder.. Save changes with OK.. How do I set up automatic move in outlook?With a message selected and previewed in the Reading Pane or open in its own window, in the Move group, click Rules, and then click Always Move Messages From. Select a folder, and then click OK.
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